Best Quoting and Invoicing App for Freelance Tradespeople in 2026

If you're a freelance tradesperson — electrician, plumber, painter, carpenter, renovator, gardener, installer, mason, locksmith, cleaner, or any trade — creating quotes and invoices quickly and accurately is an essential part of your daily work. But which tool actually covers the whole cycle without forcing you to set up a full ERP?

We've compared the 6 most common options among trade professionals in Spain: PresuNow, Holded, Quipu, Billin, Excel, and Word. No sponsorships or subjective opinions: just features, pricing, and who each one fits best.

Quick comparison

Pricing and features as of April 2026.

1. PresuNow — The quoting and invoicing platform for trade professionals

Price: Starter €14.95/mo (€11.25 annual) | Pro €24.95/mo (€18.75 annual) Free trial: 30 days with all features

PresuNow is the only platform in Spain designed specifically for trade professionals who need to create quotes and invoices every day. It covers the entire operational cycle — except bookkeeping, which you delegate to your accountant with a single click. It's not an ERP, not a spreadsheet, not a word processor:

Create → Dictate by voice or type. Your database suggests materials with autocomplete. Reusable groups retrieve complete sets of line items ("full bathroom renovation" = 15 items with costs, margins, and suppliers).

Send → One click via WhatsApp, email, or any channel. The client receives an interactive link — not a static PDF.

Sign → The client signs on screen with their finger. Legal proof with SHA-256, date, IP, and full audit trail.

Track → You know when they opened it. Schedule automatic follow-ups with pre-written text, at whatever interval you choose.

Invoice → Full invoicing module that complies with current tax regulations: invoice from an accepted quote (full, partial, or by line item) or create standalone invoices without a prior quote — also by voice dictation. Corrective invoices, sequential numbering, automatic VAT and income tax. Quarterly summary organized by client in 1 click for your accountant. Verifactu on the way before it becomes mandatory.

Ideal for: Freelancers and small trade businesses that create quotes and invoices every week and want to cover the full operational cycle (create, sign, track, invoice, collect, export to accountant) without having to set up an ERP.

Not for: Businesses that want to handle accounting in-house (chart of accounts, bank reconciliation, tax models) instead of delegating it to an accountant.

Full comparison PresuNow vs Excel → Full comparison PresuNow vs Word →

2. Holded — The full ERP for businesses

Price: From €15/mo (Plus, 1 user, 250 invoices/year) to €199/mo (Premium) Free trial: 14 days

Holded (owned by Visma) is a full ERP that includes accounting, invoicing, CRM, HR, inventory, and project management. Quoting is just one module within the system — functional but generic.

The good:

• Everything in one place: accounting, invoicing, CRM, HR
• Automatic bank reconciliation (300+ banks)
• Automatic tax models (303, 130) on advanced plans
• Verifactu and SII integrated

The limitations for a trade professional:

• No voice dictation for quotes
• No trade-specific reusable material groups
• No dual cost/client view for margins
• No supplier quote import with margin
• Complex desktop-oriented interface
• Requires accounting, chart of accounts, and permissions setup

Ideal for: Companies with teams that need complete management (accounting, HR, CRM, inventory) in one place.

Not for: Solo tradespeople who just need to quote, sign, and invoice fast.

Full comparison PresuNow vs Holded →

3. Quipu — Invoicing and accounting with AI

Price: From €14/mo (Starter, 1 user) to €49/mo (Premium, 3 users) Free trial: 15 days

Quipu is an invoicing and accounting tool with OCR expense scanning, automatic tax model generation, and its Genius AI assistant for tax queries. Quoting is a complementary feature — you can create quotes and convert them to invoices, but it's not the platform's main focus.

The good:

• Automatic tax models (303, 130) on all plans
• OCR scanning of receipts and supplier invoices
• Genius AI for tax and accounting queries
• Verifactu integrated
• Bank reconciliation (Solution and Premium)

The limitations for a trade professional:

• No voice dictation for quotes
• No trade-specific reusable material groups
• No client digital signature on quotes
• No quote open tracking
• No dual cost/client view for margins
• Genius AI answers tax questions, doesn't create quotes

Ideal for: Freelancers who prioritize invoicing, expense scanning, and automatic tax filing.

Not for: Trade professionals whose priority is creating quotes fast with digital signatures and tracking.

Read more: Quipu Alternative for Quotes → Full comparison PresuNow vs Quipu →

4. Billin — Affordable online invoicing with Verifactu

Price: From €6.60/mo (Basic) to €83.30/mo (Unlimited Plus) Free trial: 30 days

Billin (owned by TeamSystem) is an online invoicing tool with Verifactu and TicketBAI integrated on all plans. It allows creating basic quotes and converting them to invoices. It's the most affordable SaaS option.

The good:

• Very low entry price (€6.60/mo)
• Verifactu and TicketBAI on all plans
• Automatic payment reminders
• Smart Scan OCR on Pro+ plans

The limitations for a trade professional:

• Basic plan limits you to 5 clients and 10 products — insufficient for most
• No voice dictation for quotes
• No client digital signature
• No quote open tracking
• No dual cost/client view for margins
• No reusable material groups

Ideal for: Freelancers who prioritize affordable invoicing with Verifactu and only need basic occasional quotes.

Not for: Trade professionals who create quotes daily and need digital signatures, tracking, and a materials database.

Read more: Billin Alternative for Quotes → Full comparison PresuNow vs Billin →

5. Excel — The universal spreadsheet

Price: Microsoft 365 Basic €6/mo | Personal €7/mo Free alternative: Google Sheets

Excel is the tool most professionals start with. It's accessible, has formulas for calculating totals and VAT, and thousands of templates are available online.

The good:

• Affordable and familiar
• Formulas for automatic VAT and income tax calculations
• Flexible — adapts to any format
• Google Sheets is free

The limitations:

• 15-30 minutes per quote (copy template, fill in, verify formulas)
• No materials database or autocomplete
• No client digital signature
• No tracking — you don't know if they opened it
• No invoicing — you need another program
• Formulas that break when copying or modifying
• Every version is a new file

Ideal for: Professionals who create 1-2 quotes per month and want something basic and cheap.

Not for: Anyone creating more than 5 quotes per month or needing digital signatures and tracking.

Read more: Alternative to creating quotes in Excel → Full comparison PresuNow vs Excel →

6. Word — The word processor

Price: Microsoft 365 Basic €6/mo | Personal €7/mo Free alternative: Google Docs

Word is probably the worst option of the four for quotes, but it remains surprisingly popular among professionals who value the visual appearance of the document.

The good:

• Full control over visual design
• Affordable and familiar
• Professional-looking templates available

The limitations (all of Excel's, plus...):

• No formulas — calculate subtotals, VAT, and income tax by hand
• Tables that break when adding rows
• Page breaks that ruin the layout
• Editing on mobile is practically impossible
• Version control: quote_v3_FINAL_v2.docx

Ideal for: Almost nobody, except very occasional quotes with custom formatting.

Better alternative: If you value visual appearance, PresuNow generates professional designs automatically. If you need calculations, Excel is a better choice than Word.

Full comparison PresuNow vs Word →

Detailed pricing comparison

Prices as of April 2026. Holded from holded.com/es/precios. Quipu from getquipu.com/es/precios. Billin from billin.net/precios. Microsoft from microsoft.com.

Our recommendation

If you're a freelancer or small business in the trades creating quotes and invoices regularly, PresuNow is the most complete and efficient option. It's not the cheapest (Excel wins there), nor a full ERP (Holded is). But it's the only platform designed exclusively for your daily operational flow: dictate or type a quote with autocomplete, sign, track, invoice from the quote or standalone, follow up on payments, and generate the organized quarterly summary for your accountant — all in one minimalist tool.

Depending on your situation:

1. Just starting, 1-2 quotes per month → Google Sheets (free) or try PresuNow free for 30 days to see if the jump is worth it
2. You create quotes and invoices regularly (most people) → PresuNow Pro — covers the full cycle with no hassle
3. Only quoting, not invoicing yet → PresuNow Starter
4. You absolutely need Verifactu right now and can't wait → Billin (until PresuNow integrates it)
5. You need heavy OCR receipt scanning and integrated tax filing → Quipu (complementary to PresuNow)
6. Company with a team that wants to keep bookkeeping in-house → Holded or another ERP

Frequently asked questions

To dive deeper, discover all AI features for quoting and how digital signatures for quotes work. Check our trade pages and pricing guides: electricians, plumbers, painters, carpenters, renovations, gardeners, installers, masons, locksmiths, cleaning. Pricing guides: how much does an electrician charge, how much does a plumber charge, how much does a painter charge, or renovation prices.