PresuNow

PresuNow is a professional quoting and invoicing app that eliminates the manual formatting required in Word. From €11.25/month, create quotes by voice with digital signatures and automatic tracking, generate invoices from accepted quotes, and export quarterly summaries for your accountant — no broken tables, no lost versions, no manual totals.

PresuNow vs Word: what's better for quoting and invoicing?

Compare features, pricing, and workflow. Word is a word processor — PresuNow covers the full cycle: voice quote → digital signature → tracking → invoice → accountant export. All from your phone.

Try free for 30 days

Feature comparison

 PresuNowMicrosoft Word
Create a quote2 min (voice dictation or typing, with autocomplete)20-40 min (open template, fill tables, adjust formatting)
Smart groups with voice dictation✅ Say "full bathroom renovation" and retrieve the entire group (15 line items, margins, suppliers)❌ Not available — Word is a word processor
Materials database✅ Smart autocomplete with price history❌ Copy and paste from other documents
Automatic calculations (subtotals, VAT, income tax)✅ Automatic and always correct❌ Word has no formulas — calculate by hand or with a calculator
Consistent tables and formatting✅ Automatic professional design with your logo and details❌ Tables that break when adding rows, page breaks that ruin the layout
Import supplier quotes✅ Import supplier PDF, apply your margin — everything saved for reuse❌ Manually copy data from PDF to document
Margin and profit visibility✅ Dual view: see what you'll earn on each quote instantly❌ Doesn't exist — Word doesn't handle structured numerical data
Version control✅ One quote, one link — always up to date❌ quote_v3_FINAL_definitive_v2.docx
Send via WhatsApp and email✅ One click, direct link to interactive quote⚠️ Partial (export PDF, attach manually, hope it opens correctly)
Interactive quote for client✅ Client opens, reviews, and signs without installing anything❌ Static document — if the client doesn't have Word, it may not display properly
Client digital signature✅ On-screen signature with legal proof (SHA-256)❌ Not available
Tracking (viewed/accepted/rejected)✅ Push and email notifications in real time❌ You don't know if they opened, read, or ignored it
Automated scheduled follow-ups✅ Schedule reminders with auto-generated text, send via WhatsApp or email❌ Remember manually and write each message
Complete event timeline✅ Visual history: created, sent, viewed, signed, invoiced — all with date and time❌ No record of anything
Integrated invoicing✅ Generate invoice from accepted quote or independently❌ You need another program to invoice
Quarterly summary (VAT, income tax, corrections)✅ Automatic extraction in 1 click for your accountant❌ Manually compile data from each document
Multi-language quotes (es/ca/en/fr)✅ Work in your language, send in the client's with AI translation❌ One language per document, translate manually
Mobile access (on site)✅ Mobile app designed for one-handed use⚠️ Partial (Word mobile exists but editing tables on a small screen is nearly impossible)
Backups✅ Automatic cloud backups⚠️ Partial (OneDrive if you have a subscription, but no automatic organization)

Information verified at https://www.microsoft.com/es-es/microsoft-365/business/compare-all-plans on 2026-04-13. Prices and features may change.

See an error? Email us at support@presunow.com

Pricing comparison

PresuNow

Starter€11.25/mo on annual plan (save 25%)
€14.95/mo
Pro€18.75/mo on annual plan (save 25%)
€24.95/mo

Microsoft Word

Microsoft 365 BasicWord only, no quoting features or calculations
€6.00/mo
Microsoft 365 PersonalFull Office, no quoting features or calculations
€7.00/mo

Information verified at https://www.microsoft.com/es-es/microsoft-365/business/compare-all-plans on 2026-04-13. Prices and features may change.

Why switch?

Goodbye to broken table formatting

In Word, every new row can break the table layout, misalign columns, and split the quote across two pages. In PresuNow the design is always perfect, automatic, and professional.

Automatic calculations, zero errors

Word has no formulas. Calculating subtotals, VAT, and income tax by hand creates errors that cost money. PresuNow calculates everything automatically and shows your real margin instantly.

Dictate and your database does the work

Say "full bathroom renovation" and PresuNow retrieves the entire group with line items, costs, margins, and suppliers. In Word you'd have to copy and paste from another document.

One quote, one link — no more versions

Forget quote_v3_FINAL_v2.docx. With PresuNow each quote has a unique link. The client always sees the latest version, and you know exactly when they opened it.

From quote to invoice without switching programs

Accepted quote → invoice (full, partial, or by line item). Quarterly summary ready for your accountant. With Word you need another tool for everything that comes after the quote.

Your client signs on screen, no printing needed

Send via WhatsApp, the client reviews and signs with their finger. Legal proof with SHA-256, date, IP, and full audit trail. With Word you need to print, sign by hand, and scan.

For which trade?

ElectriciansPlumbersPaintersRenovationsCarpentersGardenersInstallersBricklayersLocksmithsCleaning

Frequently asked questions

Can you create quotes in Word?
Yes, many professionals start with a Word template. It works initially, but has serious limitations: tables break when adding rows, there are no formulas for calculating totals or VAT, you can't track delivery, and every version is a new file. For a few quotes per month it may work, but as you grow the time lost on formatting and manual management adds up.
What's the difference between creating quotes in Word vs Excel?
Excel at least has formulas for calculating totals, VAT, and income tax automatically. Word has no calculation capability at all — everything is manual. Plus, Word tables are harder to maintain: they break easily, page breaks ruin the layout, and adjusting the format for each quote takes significant time. If you're choosing between Word and Excel, Excel is the better option. But if you want to truly professionalize, a specialized app like PresuNow eliminates the problems of both.
Is it worth paying for an app if Word already works for me?
If you create more than 3-5 quotes per month, yes. The time you lose formatting tables, calculating totals by hand, and managing file versions already justifies the investment. Add digital signatures, automatic tracking, integrated invoicing, and quarterly accountant summary. PresuNow costs from €11.25/mo and offers 30 days free.
Can I transfer my Word templates to PresuNow?
Word templates don't import directly, but you can import your materials catalog and clients from Excel or CSV. In PresuNow you don't need templates: the design is automatic with your logo and details. Every quote has the same professional look without touching the format.
Does PresuNow work well on mobile?
Yes. PresuNow is a mobile app designed for one-handed use on site: dictate materials by voice, add photos from the camera, send via WhatsApp, and collect the client's signature on screen. Editing Word tables on mobile is practically impossible.
Can I use PresuNow from any device?
Yes. PresuNow is synced to the cloud, so you can use it from your phone, tablet, computer, or any browser — and everything stays updated instantly across all devices. This opens up a really useful way of working if you have someone in admin or simply prefer working comfortably at the office: you sketch the quote on site using voice dictation or typing with autocomplete, and later you or the person in charge finish it from the computer, as if it were a draft. No files traveling, no duplicates — just one quote, accessible wherever suits you best.
What happens to the quotes I already have in Word?
Your Word files remain yours. You can keep consulting them anytime. For new quotes, import your materials and clients to PresuNow and start working with autocomplete, voice dictation, and automatic professional formatting. Most professionals notice the difference from their very first quote.

Try PresuNow for free

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PresuNow vs Word — Quoting Comparison 2026