AI Quoting App — How It Works

"Artificial intelligence" sounds like marketing. In most apps, it is. In PresuNow, the AI-powered quoting app for trade professionals, it means concrete things: you dictate a quote by voice and the AI creates structured line items with prices from your database. You correct the grammar of the entire quote in one click. You translate the client view into Spanish, Catalan, English, or French so you can keep your entire database in your own language and send the quote in whatever language each client needs. You generate line item titles from descriptions. You import a supplier PDF and the materials are extracted automatically with cost and reference. You import your clients or materials from an Excel file and the AI recognises the columns automatically, without you having to modify your spreadsheet. There's no generic chatbot — there are 8 practical AI tools that save over 30 minutes per quote. According to internal data, users who use PresuNow's AI tools create quotes 80% faster than doing everything manually in Excel or Word.

AI that's not marketing: 8 concrete features

Before diving into detail, a quick summary of everything the AI does in PresuNow:

1. Voice dictation — You speak, the AI creates structured line items.
2. Voice client detection — Say "for the client Jorge" and it's assigned automatically.
3. Automatic title generation — Write the description, the AI generates the title.
4. Text correction and improvement — One click corrects grammar, style, and wording across the entire quote.
5. Client view translation — Translates what the client sees into Spanish, Catalan, English, or French.
6. Supplier PDF import — Upload a supplier PDF and the AI extracts materials with cost and reference.
7. Smart column mapping — When importing CSV/Excel, the AI recognises columns automatically without you having to change your file.
8. Credit system — All features share a monthly credit pool. Spend them on whatever suits you best.

Now, each one in detail.

1. Voice dictation with AI

The star feature. Tap the microphone button and speak the way you'd talk to a colleague:

"Complete bathroom renovation for the client María López. Extra-flat shower tray 120 by 80. Fixed tempered glass shower screen. Porcelain tile cladding 60 by 30. Thermostatic mixer tap. Labour 3 days."

The AI does three things in seconds:

• Transcribes with precision, optimised for trade terminology — it understands "two-and-a-half cabling", "extra-flat tray", "Schuko mechanism".
• Searches for matches in your materials database. If you have "extra-flat shower tray 120x80" saved with its cost price, it adds it automatically with all the information.
• Structures the line items with title, description, quantity, and price.

You don't need to dictate perfectly or know the exact name of materials as they're saved. The AI interprets natural language from the trade. You can dictate quantities and prices together: "three light points at 65 euros" enters directly as 3 units at €65. Recordings of up to 3 minutes on Starter and 5 minutes on Pro.

For a complete guide to voice dictation, read how to create quotes by voice.

2. Voice client detection

Within the same dictation, the AI detects the client. If you say:

"Quote for the client Jorge García. Air conditioning installation..."

PresuNow searches for "Jorge García" in your client database and assigns them to the quote automatically. No need to select them manually afterwards.

Works with first name, first and last name, or company name. A small detail that saves taps on mobile.

3. Automatic title generation

Sometimes you write the detailed description of a line item first and then need a short title. Instead of thinking about how to summarise it, the AI does it for you.

You write in the description: "Supply and installation of recessed LED ceiling light in plasterboard ceiling, including transformer and mechanism."

Tap the generate title button and you get: "Recessed LED light point".

Works with any type of line item. Especially useful when you have many similar items and want consistent titles.

4. Text correction and improvement

A quote with spelling mistakes or poorly constructed sentences doesn't convey professionalism. But typing on your phone wherever you work isn't easy.

With a single button, the AI corrects the entire quote: grammar, style, wording. Works in three languages: Spanish, Catalan, and English.

Correction applies to your user view (your working language). If the client view is set to the same language, it's also corrected automatically. If the client needs the quote in a different language, you use translation (point 5) — which already produces clean, correct text in the target language.

The before and after is striking. Text written quickly from your phone comes out clean and professional without you having to review it word by word.

5. Client view translation

The key concept: your language stays fixed. You keep your database, your materials, and your professional view in your usual working language. When the client needs the quote in another language, you translate only the client view — what they see. Your view doesn't change.

For example: you work in English. A French client needs the quote in French. In "More options" you select French as the quote language for the client. The AI translates in one go:

• Titles of all line items.
• Descriptions.
• Quote title and general description.

Available languages: Spanish, Catalan, English, and French.

The translation preserves trade-specific terminology. It doesn't translate "punto de luz" as "light point" — it uses the correct sector term in the target language.

6. Supplier PDF import

You receive a quote from your materials supplier as a PDF. Before, you had to copy each line by hand. Now:

1. Upload the PDF from the supplier in the quote editor.
2. The AI automatically extracts: material description, reference, cost price, and supplier name.
3. Apply your profit margin to all imported materials.
4. The materials are permanently saved in your database for future quotes.

Next time you search for "shower tray" in the autocomplete, the one you imported from the supplier will appear — with its cost, reference, and the margin you set.

This feature turns supplier PDFs into your personal materials catalogue. The more you import, the more powerful your autocomplete becomes.

Real example: You're an HVAC installer and you order materials from Saltoki for an air conditioning installation. You receive a PDF with 25 references: outdoor units, splits, brackets, piping, refrigerant, cabling... You upload the PDF, the AI extracts everything, you apply your 30% margin, and in 30 seconds you have 25 line items in the quote with calculated sale prices — and all the materials are part of your catalogue forever. Then you decide what the client sees: you organise the items into groups and choose exactly what to show and what stays private. You don't have to show them the full material breakdown — only what you want.

7. Smart column mapping (import)

When you import a CSV or Excel file with materials, clients, or prices, the files never have the same columns. One says "Description", another "Material", another "Article name".

PresuNow's AI reads your file's headers and gives you an automatic mapping suggestion: it assigns each column from your Excel to the system fields (description, reference, cost price, supplier, unit of measure). You don't need to change or adapt your file — PresuNow adapts to you.

You just validate that the mapping is correct before importing. In most cases you don't need to change anything. If the AI gets a column wrong, you correct it with a tap and the import proceeds.

This removes the biggest barrier to any tool: loading your existing data. With smart mapping, you can import your complete price list in minutes.

8. AI credit system

All AI features share a monthly credit pool:

• Starter plan: 3,000 credits/month.
• Pro plan: 10,000 credits/month.

Spend them on whatever suits you best. Credits are consumed based on the feature: voice dictation by duration, correction and translation by text length, and PDF import by document size.

For most professionals, 3,000 credits per month covers daily use. If you produce a high volume of quotes with dictation and frequent translations, the Pro plan gives you plenty of headroom. Credits renew every month.

What makes this AI different

• It's not a chatbot. They're specific buttons that do one thing well. No generic chat windows.
• Trained for your sector. Understands terminology for electricians, plumbers, painters, carpenters, renovators, gardeners, installers, and cleaning professionals.
• Your catalogue grows with use. Every imported material, every voice recording, and every saved group feeds the autocomplete. The more you use PresuNow, the smarter it gets.
• Works on mobile. Dictate on the ground, correct in the van, translate before sending.

Frequently asked questions

If you want to start with the most powerful feature, read the complete guide to voice quoting with AI. To choose the app that best fits your business, check the best quoting app for freelance tradespeople or compare with alternatives to quoting in Excel. If you're in a specific trade, you'll also want our page for electricians, plumbers, or painters.