PresuNow

PresuNow is a professional quoting and invoicing app that replaces Excel templates. From €11.25/mo, create quotes with voice dictation, digital signatures, and automatic tracking, generate invoices from accepted quotes or standalone, and export quarterly tax summaries for your accountant — no formulas, no manual formatting, no calculation errors.

PresuNow vs Excel: which is better for quotes and invoices?

Compare features, pricing, and workflow to decide which fits your business best. With Excel you can only quote — with PresuNow you quote and invoice all from one app.

Try free for 30 days

Feature comparison

 PresuNowMicrosoft Excel
Create a quote2 min (voice dictation or typing)15-30 min (copy template, fill cells)
Smart groups with voice dictation✅ E.g.: say "full bathroom renovation" and it pulls the entire group (15 items, margins, suppliers)❌ Not available
Materials database✅ Smart autocomplete with price history❌ Copy and paste from other sheets
Import supplier quotes✅ Import supplier PDF, apply your margin, everything saved for reuse❌ Manually copy data from the PDF
Margin and profit visibility✅ See what you'll earn on each quote instantly❌ Manual calculations in separate sheets
Photos in quotes✅ Add photos from PC or mobile camera❌ Manually insert images into cells
Professional design✅ Automatic with your logo and details❌ Manual formatting every time
Automatic tax calculations✅ Configured by default⚠️ Partial (manual formulas, error-prone)
Multi-language quotes✅ Work in your language, send in the client's (es/ca/en/fr)❌ One language per template
Send via WhatsApp and email✅ One click, direct link⚠️ Partial (export PDF, attach manually)
Interactive quote for the client✅ Client opens, reviews, and signs without installing anything❌ Static PDF
Client digital signature✅ On-screen signature with legal proof (SHA-256)❌ Not available
Tracking (viewed/accepted/rejected)✅ Push and email notifications in real time❌ No way to know if they opened it
Automated scheduled follow-ups✅ Schedule reminders with auto-generated text, send via WhatsApp or email❌ Remember manually and write each message
Complete event timeline✅ Visual history: created, sent, viewed, signed, invoiced — all with date and time❌ No record of anything
Built-in invoicing✅ Generate invoice from accepted quote or standalone❌ Need separate software
Quarterly tax summary (VAT, withholdings, corrections)✅ Automatic extraction in 1 click for your accountant❌ Manually gather data from each file
Mobile access (on site)✅ Mobile app designed for one-hand use⚠️ Partial (awkward on small screens)
Backups✅ Automatic cloud backups❌ Manual (risk of losing files)

Information verified at https://www.microsoft.com/es-es/microsoft-365/business/compare-all-plans on 2026-04-13. Prices and features may change.

See an error? Email us at support@presunow.com

Pricing comparison

PresuNow

Starter€11.25/mo with annual plan (save 25%)
€14.95/mo
Pro€18.75/mo with annual plan (save 25%)
€24.95/mo

Microsoft Excel

Microsoft 365 BasicExcel only, no quoting features
€6.00/mo
Microsoft 365 PersonalFull Office, no quoting features
€7.00/mo

Information verified at https://www.microsoft.com/es-es/microsoft-365/business/compare-all-plans on 2026-04-13. Prices and features may change.

Why switch?

Dictate and your database does the work

Say "full bathroom renovation" and PresuNow pulls the entire group: 15 items, costs, margins, and suppliers. All from your database, no searching or copying.

Know your profit before you send

Dual view: you see costs, margins, and real profit. The client sees a clean, professional quote. Toggle between both views while editing.

Import supplier quotes with margin

Import your supplier's PDF, apply your margin to materials, and all items are saved for reuse in future quotes with autocomplete.

Your language, the client's language

Work in English and send the quote in Spanish, Catalan, or French. AI translates everything — titles, descriptions, and quote text. Your database stays in your language.

From quote to invoice in 1 click

Accepted quote → invoice (full, partial, or by line item). Quarterly summary with VAT, withholdings, and corrections ready for your accountant. With Excel you need another program.

Never lose a quote

Automated scheduled follow-ups with pre-written text, notifications when the client opens or signs, and a complete timeline for every quote. With Excel you don't even know if they opened it.

For which trade?

ElectriciansPlumbersPaintersRenovationsCarpentersGardenersInstallersBricklayersLocksmithsCleaning

Frequently asked questions

Can you create quotes in Excel?
Yes, many professionals use Excel templates for quotes. It's a functional but manual solution: it requires formatting, formula-based calculations, and doesn't include digital signatures, tracking, or direct sending. For a few quotes per month it can work, but it loses efficiency as you grow.
Is it worth paying for a quoting and invoicing app?
If you create more than 5 quotes per month, yes. The time you save on quotes (20+ minutes each) plus invoicing directly from accepted quotes and generating your quarterly tax summary in 1 click for your accountant means it pays for itself. PresuNow starts at €11.25/mo and offers a 30-day free trial with all features.
Can I import my data from Excel to PresuNow?
Yes. You can import your materials catalog from Excel or CSV. Products appear as autocomplete suggestions in all your future quotes, with the latest price updated.
Can I import all my clients into PresuNow?
Yes. From Settings → Import you can upload an Excel or CSV file with all your clients at once. AI automatically maps the columns (name, email, phone, tax ID, address) and you validate before importing. In 2 minutes your entire client portfolio is ready.
What's the difference between using Excel and a specialized app like PresuNow?
Excel is a generic spreadsheet. PresuNow is a vertical app designed exclusively for trade professionals: it integrates the entire process from quote creation to invoicing and accountant summaries, with automation and AI at every step. Minimalist interface, professional client communication, and zero time wasted on formatting, formulas, or copying data between programs.
Can I use PresuNow from any device?
Yes. PresuNow is synced to the cloud, so you can use it from your phone, tablet, computer, or any browser — and everything stays updated instantly across all devices. This opens up a really useful way of working if you have someone in admin or simply prefer working comfortably at the office: you sketch the quote on site using voice dictation or typing with autocomplete, and later you or the person in charge finish it from the computer, as if it were a draft. No files traveling, no duplicates — just one quote, accessible wherever suits you best.
How does the materials database work?
Every item you create in a quote is automatically saved to your database with the latest price. You can also import your full price list from Excel or CSV. We estimate that after about 10 quotes you already have a powerful database for most trades — with smart autocomplete, price history, and reusable groups that save you from typing the same thing twice.

Try PresuNow for free

30-day free trial. No credit card. Cancel anytime.

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PresuNow vs Excel — Quotes and Invoicing Comparison 2026