Voice Quoting: Create Quotes by Dictating from Your Phone

You're on site. Hands covered in silicone. The client wants the quote today. PresuNow is the only app in Spain that creates structured quotes from AI voice dictation, automatically searching your materials database. According to internal data, professionals who use voice dictation create quotes 80% faster than typing by hand. You dictate for 2 minutes, the AI structures the line items, and you send the quote before leaving the site.

The problem: quoting on site

Every trade professional knows this. You're finishing a job, the client asks for a quote on another one. You pull out your phone. You try to type with fingers covered in plaster, paint, or grease. The keyboard doesn't register your taps. Typing "consumer unit with 8 circuits" takes you longer than installing one.

The classic alternative: scribble on paper. "3 light points, new consumer unit, 2.5 cable run..." You get home at 8 in the evening. You have to decipher your own notes. Move everything to the computer. Look up prices. Calculate margins. Format. Send.

Result: the quote goes out the next day. Or two days later. Or never.

And meanwhile, the client has asked another professional who replied faster.

It's a speed problem, not a quality problem. Your work is excellent. But if you take 48 hours to quote, you lose jobs to someone who replies in 2 hours.

How voice dictation works in PresuNow

The flow is direct. No unnecessary steps.

1. Tap the microphone in the quote editor. A single button. It appears in the quote's toolbar.

2. Dictate naturally. No special commands needed. You don't have to know the exact name of each line item in your database — talk the way you'd talk to a colleague:

"Three LED light points in the living room at 65 euros each, new consumer unit with 8 circuits, 2.5 cable run through the whole flat, 6 Schuko power sockets in the kitchen... for the client Jorge."

No "insert line item" or "semicolon". Just describe the work.

3. The AI transcribes accurately. Transcription is optimised for trade terminology in Spanish, Catalan, and English. "Section 2.5", "consumer unit", "Schuko", "LED", "corrugated tubing", "boletín" — it understands them.

4. Smart search in your database. This is the step that makes the difference. The AI doesn't just transcribe: it searches for every dictated item in your materials and prices database — even if you don't use the exact name you have saved. If you say "LED lights in the living room" and you have "recessed LED light point" in your catalogue with supplier cost, margin, and reference, it retrieves it automatically. Without typing anything.

5. Quantities and prices, also by voice. You can dictate quantity and price together: "three light points at 65 euros" is entered as 3 units at €65. If you change your mind and dictate "four light points at 60 euros" over the same line item, it updates. No need to touch any numeric field.

6. Client detection. If you say "for client Jorge" or "this is for María García", the AI detects the name and assigns the existing client to the quote. One less step.

7. Review, edit if needed, send. The line items appear structured in the editor. With prices, costs, and margins if your database has them. You review, tweak if you want, and send via WhatsApp in one click.

Importing supplier quotes: complements voice dictation

Voice dictation is perfect for known jobs with materials from your usual catalogue. But what about when a supplier (Saltoki, Baxi, Sonepar, Rexel, Aguilar y Salas...) sends you a PDF with 40 new references with cost prices and applied discounts?

No need to transcribe them:

1. Upload the supplier's PDF directly from the quote editor.
2. The AI reads the document and extracts every line item: description, reference, cost price, supplier.
3. You apply your selling margin and the items enter the quote with selling prices already calculated.
4. All that material becomes part of your database instantly — and is available for smart voice search in future quotes.

Voice dictation + supplier imports + autocomplete build your database automatically with every job you do.

Technical details that matter

They're not limitations — they're specifications you need to know to get the most out of it.

Recording duration:

• Starter plan: up to 3 minutes per recording
• Pro plan: up to 5 minutes per recording

Three minutes is enough to describe a complete installation job. Five minutes covers complex full renovation quotes.

Languages: Spanish, Catalan, and English. Optimised for electricians, plumbers, painters, renovators, carpenters, gardeners, installers, and builders.

AI credits: Voice dictation shares the AI credit pool with the rest of the intelligent features: text correction, translation, auto-title generation, and supplier PDF extraction (importing supplier quotes). Starter has 3,000 credits/month, Pro has 10,000 credits/month. A typical recording consumes around 20-40 credits depending on duration and number of items — meaning that with either plan you can dictate hundreds of quotes each month without worrying.

Internet connection: Required for dictation. Transcription and matching against your database are processed in the cloud — it doesn't work without coverage. If you're out of signal, create the quote manually with autocomplete or wait for connection to dictate.

Without voice vs with voice: the real difference

Without voice dictation, the usual flow is this: you get home after the workday, open the computer, find the template, type line item by line item, look up prices in your materials list, calculate margins, check nothing's missing, format, export to PDF, and send. Time: 20 to 40 minutes per quote. Plus errors from transcribing paper notes. Plus the line items you forget because you didn't write them down.

With voice dictation in PresuNow: you're on site, you tap the microphone, you describe the job in 2-3 minutes, the AI structures the line items, your database fills in prices and costs, you review on screen, and send from your phone. Total time: 5 minutes. From the same location as the job. Before you get back in the van.

The difference isn't just about time. It's about opportunity. The quote you send in 5 minutes arrives while the conversation is still fresh. The one you send at 10 at night arrives after the client has already talked to three other professionals.

When to use voice dictation (and when not to)

Voice dictation works best for:

• Quotes that come up on site, face to face with the client
• Jobs you can describe from memory (most of them)
• When you're in a hurry and need to reply fast
• Maintenance or routine repair quotes

When don't you need to dictate? If you're quietly at home with the computer, smart autocomplete is usually enough: typing part of a line item name and picking it from your catalogue is as fast as dictating, and doesn't consume credits. Use dictation when your hands are busy or you want maximum speed; use autocomplete when you're sitting at a keyboard.

For large quotes with 50+ detailed line items, you might prefer to combine: dictate the main sections and then edit the details manually. The editor handles both without any problem.

What happens if the AI gets it wrong

It rarely gets it wrong, but it's not perfect. If a technical term isn't recognised well, it adds it as free text — you can edit it. If a material has no match in your database, it appears as a line item without a price — you fill it in by hand.

What matters: the structure is always created. Even if some data is incorrect, you have the items organised and a starting point. Editing is faster than creating from scratch.

Frequently asked questions

More quoting guides

• How to create an electrical quote — Structure, line items, and margins for electrical installations
• PresuNow and artificial intelligence — All available AI features
• Alternative to quoting in Excel — Why Excel doesn't scale and what to use instead