How to Create a Professional Electrical Quote

Creating a professional electrical quote takes most electricians between 20 and 40 minutes. PresuNow, the AI-powered quoting app for electrical professionals, cuts that down to 2-3 minutes thanks to voice dictation and a smart materials catalogue. According to internal data, electricians who use voice dictation send 70% more quotes than those who do them by hand. In this guide we explain how to create an electrical quote step by step — from the manual method to the AI-optimised workflow.

How electricians create quotes by hand

The day-to-day reality: you arrive at the client's home, jot down what they need on a piece of paper, drive back to the workshop, and sit down to transfer your notes into an Excel or Word file.

Typical line items in an electrical quote include:

• Light points (basic, dimmable, recessed LED)
• Consumer unit (full replacement or circuit extension)
• Cabling (1.5, 2.5, 4, 6 mm² cross-section)
• Power sockets (standard, Schuko, special kitchen outlets)
• Electrical certificate (Certificado de Instalación Eléctrica / boletín eléctrico)
• Switches and mechanisms (switches, two-way switches, sockets)
• Labour by the hour or as a fixed price

The problem is not the list. The problem is everything else:

1. You forget line items. Without a database, something always gets missed. The electrical certificate, travel costs, the conduit.
2. Prices are outdated. You last opened that Excel file 6 months ago and copper prices have changed.
3. Every quote looks different. Without a template or fixed format, the client receives a different-looking document each time.
4. It takes too long. 30 minutes per quote means that if you do 3 site visits a day, you lose an hour and a half on paperwork alone.
5. You don't track margins. You set a final price "by eye" without knowing how much you actually make on each line item.

The result: quotes that don't convey professionalism, inconsistent pricing, and wasted hours you could spend doing actual work.

What a professional electrical quote must include

A complete electrical quote needs these elements:

1. Professional's details. Name or company name, tax ID (NIF/CIF), phone, email, address.
2. Client's details. Name, site address, tax ID if a company.
3. Reference and date. Quote number and issue date.
4. Numbered line items. Each line with a clear description, quantity, unit of measure, and unit price.
5. Subtotals by section. Group by chapters: electrical installation, consumer unit, certificate, etc.
6. Itemised VAT. Generally 21% in Spain, shown separately.
7. Total including VAT. The final amount, clear and visible.
8. Scope of work. What is included exactly and, most importantly, what is NOT included.
9. Payment terms. Deposit, deadlines, payment method.
10. Quote validity. Date until which the price is guaranteed.

How to do it with PresuNow in 3 steps

Step 1: Open the app and create a new quote

Open PresuNow on any device — phone, tablet, or computer. The app installs directly from Chrome or Safari in two steps: when you log in, if it's not already installed, PresuNow prompts you to add it to your home screen. It lives like any other app, takes up very little space, and doesn't require an app store. Also coming soon to Play Store and App Store.

Tap the new quote button, select the client from your database or create one on the spot. Add a descriptive title: "Full electrical installation — Flat, C/ Aragó 45".

Step 2: Add line items — by voice dictation or smart autocomplete

You have two ways to add line items. Use either one — or combine them.

Option A: Voice dictation. Tap the microphone button and speak the way you would talk to a colleague on site:

"Full electrical installation for a 90-square-metre flat. 12 recessed LED light points. New consumer unit with 10 circuits. 2.5 mm cross-section cabling. 8 Schuko power sockets. 4 special sockets for kitchen and oven. Electrical certificate."

PresuNow's AI does three things in seconds:

• Transcribes your dictation, optimised for electrical trade terminology.
• Searches for matches in your materials database. If you have "recessed LED light point" saved with its cost price and selling price, it adds it automatically with all the information.
• Creates structured line items with title, description, quantity, and price.

You don't need to dictate perfectly. Say "two-and-a-half cabling" and the AI understands "2.5 mm² cross-section cabling". Say "boletín" and it recognises "Electrical Installation Certificate (boletín eléctrico)".

Option B: Typing with smart autocomplete. If you prefer to type, start typing the name of a line item and PresuNow instantly suggests matches from your materials catalogue — with the last price you used and how many times you've used it. You can also write a longer description of the work and tap the auto-generate title button: the AI summarises your description into a clean, professional title for the line item.

Step 3: Add photos, review in Dual View, and send

With the line items created, add the details that turn a quote into a professional document:

Attach photos per line item (optional). You can add one photo to each line item: the current condition, the work area, reference materials. The client views them interactively in the shareable link — they can zoom, expand, and view them full-screen. Very useful for clearly agreeing on what needs to be done.

Activate Dual View to see two perspectives at once:

• Your view (professional): cost price, margin per line item, total profitability, private notes. Here you can see you're making 35% on the light points and 28% on the consumer unit.
• Client view: they only see what you choose to show. Clean descriptions, selling prices, VAT, total.

Polish with AI. One button runs an AI pass over the entire quote text: spelling, style, consistency. Never send a quote with typos again.

Translate if needed. The client view can be translated to 4 languages (Spanish, Catalan, English, French) in one click. Ideal for foreign clients or tourist areas.

Add the scope of work, exclusions ("civil works and painting not included"), payment terms, and validity date. PresuNow lets you save these sections as reusable templates.

When it's ready, tap "Share". PresuNow generates an automatic message with the client's name, your logo, and an interactive link. Send it via WhatsApp, email, Telegram, or any channel. The client opens the link on their phone — no apps, no sign-up — sees the quote and can digitally sign it right there.

Real case: import your supplier's quote (Saltoki, Baxi, Sonepar...)

A situation every electrician knows: you need to put together a big quote, you ask your regular supplier (Saltoki, Baxi, Sonepar, Rexel, Aguilar y Salas...) for a materials quote, and they send you a PDF with 40 references, cost prices, applied discounts, and the lot.

Before, that PDF would sit in your inbox while you manually transcribed every line into Excel. With PresuNow:

1. Upload the supplier's PDF directly from the quote editor.
2. The AI reads the document and extracts every line item: description, reference, cost price, supplier.
3. You apply your selling margin (for example, 30%) and the items enter the quote with selling prices already calculated.
4. All that material becomes part of your database instantly. Next time you search for any of those references in any future quote, it will show up in the smart autocomplete, with its latest price and supplier.

You stop transcribing by hand and build your catalogue with every supplier quote you receive. Zero extra effort.

Why material groups save you even more time

Another feature that makes a real difference for electricians: material groups. If you do lots of bathroom installations, create a group called "Complete bathroom electrical installation" with all the usual line items:

• 2 light points (mirror + ceiling)
• 1 double socket next to the basin
• 1 extractor fan with timer
• 2.5 mm² cross-section cabling
• 30 mA residual-current device for wet area

Next time you dictate or search for "bathroom" in any quote, PresuNow offers to add the entire group with a single tap. All cost prices, margins, and descriptions are already configured.

Material groups also work for kitchen installations, consumer unit upgrades, or electric vehicle charger installations. Every group you create becomes part of your permanent catalogue.

Advantages of creating electrical quotes with PresuNow

• 2-3 minutes instead of 30-40. More quotes sent, more jobs won.
• AI voice dictation. Speak the way you talk on site. The AI understands "two-and-a-half cabling", "ten-circuit consumer unit", "boletín".
• Smart autocomplete. If you prefer typing, your catalogue suggests line items instantly with last price and usage frequency.
• Import supplier PDFs. Upload the quote from Saltoki, Baxi, Sonepar... and all the material is imported with your margin applied.
• Photos per line item. The client views them with zoom from the shared link.
• Dual View. See your real margin before sending.
• AI polish and translation. No typos, in 4 languages.
• Digital signature. The client signs from their phone. With SHA-256 hash, timestamp, and IP address. Legally binding.
• Tracking. Know when the client opens the quote, when they accept, when they decline.
• From quote to invoice. If the client accepts, generate the invoice directly — partial, by line item, or in full.

Real example: electrical installation quote for a 90 m² flat

This is the content (line items and prices only) of a sample quote created in PresuNow for a full electrical renovation. The final layout the client receives — with your logo, your colours, digital signature, and interactive view — is not shown in this table.

PresuNow automatically calculates subtotals per chapter while you build the quote. The client sees a clearly organised breakdown and understands where each part of the budget goes.

This quote was created in PresuNow using voice dictation and finished with autocomplete, in under 3 minutes. The line items were automatically linked to the electrician's materials catalogue, with cost prices already loaded from previous supplier quotes.

Frequently asked questions

If you're an electrician and want to stop wasting time with Excel and Word, try PresuNow free for 30 days. You might also be interested in how much an electrician charges in Spain to adjust your rates, how to create quotes by voice, or how to send quotes via WhatsApp professionally.